WhatsApp Reminders: How to Create and Schedule Them?

Streamline Business Communication with our Omnichannel Solution

Jainy Patel

Senior Writer:

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green tickPublished : April 25, 2024

Staying organized and managing time effectively is critical for personal and professional success. With the advent of instant messaging platforms like WhatsApp, communication has become more convenient and efficient than ever before.

Beyond its traditional use for chatting with friends and family, WhatsApp has evolved into a versatile tool for businesses, organizations, and individuals alike. One such feature that has gained popularity in recent years is WhatsApp reminders. 

In fact, 50% of consumers prefer WhatsApp to receive event reminders. In this blog post, we’ll explore what WhatsApp reminders are, their benefits, and how they can enhance communication and productivity.

What Are WhatsApp Reminders?

WhatsApp reminders are automated messages sent through the WhatsApp platform to remind individuals about important tasks, appointments, events, or deadlines. These reminders can be scheduled in advance and sent to individual contacts or groups. They serve as prompts to help users remember important commitments and stay organized amidst their busy schedules.

Setting up a gentle reminder message on WhatsApp is simple and straightforward. Users can create a reminder by typing a message specifying the task or event, along with the date and time they want to be reminded. Alternatively, they can utilize third-party apps or services that integrate with WhatsApp to automate the reminder process further.

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Pro-Tip

Consistency is key in sending WhatsApp reminders; establish a schedule and stick to it to maintain engagement. Additionally, personalize your reminders whenever possible to enhance the recipient's connection and response rate using ControlHippo.

Benefits of Sending Reminders on WhatsApp

If you’re wondering whether WhatsApp reminders will work for your business, then you can check out the main benefits of sending reminders below –

1. Instant Delivery

WhatsApp reminders offer instant delivery, ensuring that recipients receive timely notifications about upcoming tasks or events. Unlike emails or traditional text messages, which may go unnoticed for hours, WhatsApp messages are typically read within minutes, making them highly effective for time-sensitive reminders.

2. High Engagement

WhatsApp boasts an impressive user engagement rate, with billions of active users worldwide. By leveraging WhatsApp reminders, businesses, organizations, and individuals can reach their target audience directly and engage them effectively. Whether it’s reminding customers about appointments, deadlines, or promotional offers, WhatsApp ensures that messages are seen and acted upon promptly.

3. Cost-Effective

Unlike traditional methods of communication, such as phone calls or postal mail, sending reminders via WhatsApp is cost-effective. It eliminates the need for expensive phone calls or printed materials, thereby reducing communication costs for businesses and organizations. Whether you’re a small business owner or a large enterprise, WhatsApp reminders offer a budget-friendly solution for staying connected with your audience.

4. Streamlined Workflow

WhatsApp reminders streamline workflow and improve organizational efficiency. By automating the reminder process, individuals can focus their time and energy on more productive tasks rather than manually reminding others about upcoming events or deadlines. This efficiency gain is particularly valuable in busy work environments where every minute counts.

5. Accessibility

WhatsApp reminders are accessible to users across different devices, including smartphones, tablets, and desktop computers. This accessibility ensures that recipients can receive and act upon reminders regardless of their location or device preferences. Whether they’re at home, in the office, or on the go, users can stay informed and organized with WhatsApp reminders.

6. Personalized Communication

One of the key advantages of WhatsApp reminders is the ability to personalize communication. Users can address recipients by name and tailor reminders to suit their preferences and requirements. This personalized approach enhances the overall user experience and fosters stronger relationships between senders and recipients.

 
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How To Create and Schedule WhatsApp Reminders?

Follow the steps listed below on how to send reminder messages on WhatsApp –

Step 1 – Navigate to the reminder option in the side menu to access the reminder dashboard.

Step 2 – On the reminder dashboard, click the “Create Reminder” button to begin setting up your reminder.

Step 3 – Assign a name to your reminder and choose the WhatsApp Business API number you wish to use for the reminder.

Step 4 – Determine the message type (Template selected).

Step 5 – Choose the template message you intend to use from the drop-down menu.

Step 6 – Upload your contact list, ensuring it adheres to the format provided in the sample file (2000 contacts limit per reminder).

Step 7 – Schedule your reminder by specifying the date, day, and time for message delivery.

For immediate delivery, opt for the “Send now” feature.

For scheduled delivery, select either the “Send on intervals” or “Schedule for a specific time” option and set the appropriate date and time.

Step 8 – Click the submit button to confirm your reminder. You can monitor its progress from the reminder list page.

Step 9 – By following these steps, you can effortlessly create and manage WhatsApp broadcast reminders in ControlHippo to effectively engage with your contacts.

10 WhatsApp Reminder Message Templates & Examples

To assist you in crafting compelling reminder messages, we’ve compiled a list of 10 WhatsApp reminder message templates along with examples for various occasions.

1. Appointment Reminder

Template

Hi [Name], Just a friendly reminder about your appointment with [Business/Service Name] tomorrow at [Time]. Please remember to arrive on time. We look forward to seeing you!

Example

“Hi Sarah, Just a friendly reminder about your appointment with Dr. Smith tomorrow at 10:00 AM. Please remember to arrive on time. We look forward to seeing you!”

2. Payment Due Reminder

Template

Hello [Name], This is a reminder that your payment of [Amount] for [Service/Product] is due by [Due Date]. Kindly make the payment at your earliest convenience. Thank you!

Example

“Hello John, This is a reminder that your payment of $100 for the monthly subscription is due by April 30th. Kindly make the payment at your earliest convenience. Thank you!”

3. Event Reminder

Template

Hey [Name], Just a quick reminder about the [Event Name] happening on [Date] at [Time]. We hope to see you there!

Example

“Hey Mark, Just a quick reminder about the company picnic happening on Saturday, April 27th, at 12:00 PM. We hope to see you there!”

4. Deadline Reminder

Template

Hi [Name], This is a gentle reminder that the deadline for [Task/Project Name] is approaching. Please ensure that you complete it by [Deadline]. Let us know if you need any assistance.

Example

“Hi Emily, This is a gentle reminder that the deadline for the quarterly report is approaching. Please ensure that you complete it by Friday, April 26th. Let us know if you need any assistance.”

5. Subscription Renewal Reminder

Template

Hello [Name], Just a reminder that your subscription to [Service/Product] is expiring soon. Renew now to continue enjoying uninterrupted service.

Example

“Hello James, Just a reminder that your subscription to our streaming service is expiring soon. Renew now to continue enjoying uninterrupted access to your favorite shows.”

6. Health Checkup Reminder

Template

Hi [Name], It's time for your annual health checkup. Please schedule an appointment with your doctor at your earliest convenience.

Example

“Hi Lisa, It’s time for your annual health checkup. Please schedule an appointment with your doctor at your earliest convenience.”

7. Meeting Reminder

Template

Hi [Name], Just a reminder about our meeting tomorrow at [Time]. Please make sure to come prepared. Looking forward to a productive discussion.

Example

“Hi Michael, Just a reminder about our team meeting tomorrow at 9:00 AM. Please make sure to come prepared. Looking forward to a productive discussion.”

8. Travel Reminder

Template

Hey [Name], Just a friendly reminder about your upcoming trip. Don't forget to pack your essentials and arrive at the airport/train station on time. Have a safe journey!

Example

“Hey Alex, Just a friendly reminder about your upcoming trip. Don’t forget to pack your essentials and arrive at the airport on time. Have a safe journey!”

9. Task Reminder

Template

Hello [Name], Just a quick reminder about the [Task Name] assigned to you. Please complete it by [Deadline] and update us on the progress. Thank you!

Example

“Hello Sarah, Just a quick reminder about the client presentation slides assigned to you. Please complete it by tomorrow afternoon and update us on the progress. Thank you!”

10. Birthday Reminder

Template

Hi [Name], Just wanted to wish you a very happy birthday! Hope you have a fantastic day filled with joy and celebration.

Example

“Hi Sam, Just wanted to wish you a very happy birthday! Hope you have a fantastic day filled with joy and celebration.”

Feel free to customize these templates according to your specific needs and preferences. Whether you’re reminding someone about an appointment, payment, event, or deadline, these WhatsApp reminder message templates will help you communicate effectively and ensure that important information is conveyed in a timely manner.

Conclusion

Effective communication is key to ensuring that important tasks, appointments, and deadlines are not overlooked. Reminder messages in WhatsApp provide a convenient and efficient way to deliver timely notifications and prompts to individuals or groups, helping them stay organized and on track with their schedules. 

By utilizing the 10 WhatsApp reminder message templates and examples provided, you can tailor your reminders to suit various occasions and communication needs.

Frequently Asked Questions

Yes, you can set reminders in WhatsApp by scheduling messages to be sent at specific times.

To send a gentle reminder on WhatsApp, you can simply follow up with a polite message reiterating the request or task.

To create a To-Do list on WhatsApp, you can use messaging features to jot down tasks or utilize third-party apps that integrate with WhatsApp for more advanced list management.

To set birthday reminders on WhatsApp, you can manually input birthdays into your calendar or use third-party apps that sync with WhatsApp to automate the reminder process.

Updated : May 9, 2024

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