WhatsApp Business for Restaurants: A Complete Guide (2024)

Streamline Business Communication with our Omnichannel Solution

Rohit Rajpal

Senior Writer:

green tickReading Time: 6 Minutes
green tickPublished : March 28, 2024

Restaurants today face the persistent challenge of delivering exceptional customer service while managing operations efficiently. Amidst the constant influx of customer inquiries, reservations, and order management, maintaining a seamless communication channel can be daunting. 

However, the WhatsApp Business platform emerges as a powerful solution, offering a comprehensive platform to streamline these crucial aspects of the restaurant business. WhatsApp has a 98% open rate, the highest among all the marketing channels. 

But how do you use WhatsApp for restaurants? We’ll discuss this and also look at the best way to use WhatsApp Business for your restaurant. Let’s get started!

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Embrace WhatsApp Business's automated messaging capabilities to efficiently confirm reservations and provide real-time updates on orders. Additionally, consider integrating personalized messages to acknowledge loyal customers and encourage repeat visits, fostering long-term relationships and loyalty.

What Is WhatsApp Business for Restaurants?

WhatsApp Business app is designed to help food merchants market, sell, and connect with their customers effortlessly. For restaurants, WhatsApp Business account serves as an all-in-one communication hub, allowing you to manage customer interactions, bookings, orders, and even marketing campaigns from a single platform.

With WhatsApp Business, restaurants can establish a direct and personal line of communication with their customers. Clients can easily message the restaurant for inquiries, reservations, or placing orders, and restaurants can respond promptly, fostering a seamless and engaging experience.

One significant benefit of WhatsApp Business is its extensive user base and established familiarity among individuals. Boasting over two billion active users globally, it’s likely that your clientele already use WhatsApp for their personal messaging requirements. This means you can meet your customers where they are, eliminating the need for them to download additional apps.

Benefits of Using WhatsApp Business for Restaurants

Adopting WhatsApp for restaurants offers numerous advantages, enabling them to enhance customer engagement, streamline operations, and drive business growth. Here are some of the key benefits:

1- Direct and Convenient Communication Channel

With WhatsApp Business, restaurants can establish a direct line of communication with their customers through a widely adopted and familiar messaging platform. This eliminates the need for customers to download additional apps or learn new interfaces, fostering a seamless and convenient experience.

2- Efficient Order Management

The WhatsApp Business app enables restaurants to receive and handle orders directly via WhatsApp, removing the necessity for separate ordering systems or phone calls. This WhatsApp order management process minimizes errors and guarantees precise and prompt order completion.

3- Seamless Reservation Management

Customers can easily book reservations through WhatsApp Business, while restaurants can manage their reservation calendars, confirm bookings, and handle inquiries efficiently within the same platform.

4- Personalized Customer Engagement

With the ability to send automated messages, quick replies, and targeted broadcasts, restaurants can deliver personalized and timely communications to their customers. This enhances the overall customer experience and fosters loyalty.

5- Menu and Promotions Sharing

WhatsApp ordering system enables restaurants to share their menus, specials, and promotional offers directly with customers through catalogs and broadcast lists. This helps increase visibility, drive sales, and keep patrons informed about new offerings.

6- Streamlined Operations

By consolidating customer communications, order management, reservations, and marketing efforts into a single platform, WhatsApp Business helps restaurants optimize their operational efficiency and reduce staff workload.

7- Cost-Effective Solution

Compared to traditional marketing and communication channels, WhatsApp order management is a cost-effective solution for restaurants, particularly small and medium-sized establishments, to reach and engage with their target audience.

8- Analytics and Insights

The app provides valuable insights and analytics about customer interactions, message engagement, and campaign performance, enabling restaurants to make data-driven decisions and refine their strategies.

How To Use WhatsApp for Restaurants?

There are several ways to use WhatsApp to grow your restaurant business. It includes taking orders over WhatsApp, table reservations, and event planning. Here’s how to do this. 

1- WhatsApp Restaurant: Order Placement

Enabling the WhatsApp food ordering system can significantly enhance restaurant operational efficiency. You can create a comprehensive WhatsApp menu catalog, complete with item descriptions, prices, and high-quality images. 

This WhatsApp food menu online can be easily shared with customers, enabling them to browse and place their orders directly through WhatsApp. For instance, if you sell Thai food like Spicy Basil and Sticky Rice or Tom Yum Seafood, you can click high-quality pictures to entice customers just like food delivery platforms do. 

Once an order is received, you can manage the entire order flow within the WhatsApp Business interface. For instance, you can set up automated responses to acknowledge order receipts, provide estimated preparation times, and confirm order details. This helps ensure prompt communication and a streamlined experience for your customers.

Throughout the order fulfillment process, you can leverage WhatsApp Business’s messaging capabilities to keep customers informed about the status of their orders, from preparation to delivery or pickup. Furthermore, you can consider incorporating secure payment gateways to let customers complete their transactions within WhatsApp.

Additionally, through WhatsApp Business order management, you can conveniently keep track of previous orders and customer preferences and use it to your advantage. For instance, if a customer often orders fresh spring rolls in the evening or green curry at night, you can send promotional offers just at the right time to drive more sales. 

2- WhatsApp for Restaurants: Table Reservation

For restaurants with a waiting list, utilizing WhatsApp Business to communicate with customers is a must. It facilitates informing them about table availability and estimated wait times, ensuring a smooth and organized flow.

In fact, simplifying table reservations via WhatsApp Business can greatly improve the customer experience and boost operational efficiency. To ensure an organized approach, establish a dedicated WhatsApp Business account specifically for handling reservations.

Configure automated messages to guide customers through the reservation process, prompting them to provide essential details such as the desired date, time, party size, and any special requests. Integrate your restaurant’s reservation calendar with WhatsApp Business, allowing you to view availability, confirm bookings, and manage conflicts efficiently.

Send automated confirmation messages to customers upon successful reservation and set up reminders to minimize no-shows. Additionally, allow customers to easily modify or cancel their reservations through WhatsApp to reduce the administrative burden on your staff.

3- WhatsApp Business for Restaurants: Event Planning

Restaurants that host events can leverage WhatsApp Business to streamline the entire event planning and coordination process. Establish a separate WhatsApp Business account or dedicated line for event inquiries and bookings to ensure a focused and organized approach.

Configure automated responses to acknowledge event inquiries promptly, gather essential details (event type, date, guest count, special requirements), and initiate the planning process. Share customizable event menus, package options, and pricing details through WhatsApp Business, allowing clients to review and make informed decisions.

Send automated reminders and confirmations to clients, ensuring they have all the necessary information and details for their upcoming event. After the event, leverage WhatsApp for restaurants to gather valuable feedback from them to continually improve your offerings and services.

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WhatsApp Shared Inbox for Restaurants To Connect More Smartly With Customers

WhatsApp online ordering system provides an excellent channel for restaurants to communicate directly with diners. From taking orders to answering inquiries to sending updates and promotions, WhatsApp allows you to connect conveniently through the app customers already use every day.

However, managing all your WhatsApp communications through the mobile app alone can quickly become cumbersome. This is where ControlHippo’s WhatsApp business team inbox for the Whatsapp food ordering system comes in.

ControlHippo empowers restaurant owners with powerful tools to supercharge their WhatsApp ordering system.

  • Central Inbox: View and respond to all diner WhatsApp messages from one unified dashboard, accessible on desktop or mobile. No more juggling between devices or risking missed orders and inquiries.
  • Team Collaboration: With multiple role access, your hosts, servers, and managers can work together seamlessly on the restaurant’s WhatsApp number. Assign conversations, add notes about dietary restrictions, and ensure no order falls through the cracks.
  • Automated Messaging: Set up auto-responders to confirm reservations, share frequently asked WhatsApp menu details, send personalized greetings for special occasions, and more – instantly answering common diner requests.
  • Insights & Analytics: Our business intelligence tools give your team valuable insights into your WhatsApp performance, such as response times, busiest hours for inquiries, customer sentiment on new menu items, and more. Use this customer data to continually refine your diner experience.

By integrating your WhatsApp Business account with ControlHippo, you can transform it into a powerful communication hub tailored to restaurateurs.


In the competitive restaurant industry, adopting the WhatsApp ordering system can be a game-changer. You can streamline operations like order management, table reservations, and event planning through a widely adopted messaging app your customers already use.

Additionally, by leveraging WhatsApp Business’s features, such as automated messaging, quick replies, and broadcast lists, you can deliver personalized experiences that foster loyalty. Integrating with ControlHippo’s shared inbox takes your WhatsApp presence even further, providing a central hub for team collaboration, automation, and valuable insights.

Frequently Asked Questions

Yes, you can order food from WhatsApp. Many restaurants and food delivery services offer ordering options through WhatsApp.

You can promote your restaurant on WhatsApp by creating engaging content, sharing updates about your menu or special offers, and utilizing WhatsApp Business features such as broadcast lists and status updates to reach your customers directly.

You can use ControlHippo, a multi-number WhatsApp shared inbox, to manage multiple WhatsApp numbers from a single, intuitive dashboard. ControlHippo streamlines communication, making it easier to handle food delivery orders efficiently and offer personalized customer support.

Updated : April 16, 2024

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