Top 10 WhatsApp Team Inbox Providers for Efficient Team Collaboration

Streamline Business Communication with our Omnichannel Solution

Paras Kela

Senior Writer:

green tickReading Time: 6 Minutes
green tickPublished : September 28, 2023

WhatsApp has become an integral part of modern business communication. Its widespread use among customers eventually makes it also an important platform for businesses to engage with their audience effectively. However, managing WhatsApp messages efficiently– especially for teams, can be a challenging task without the right solutions by your side.

This is where WhatsApp Team Inbox Providers come into play. These platforms offer solutions that streamline communication, enhance collaboration, and improve customer relationships on WhatsApp.

Key Takeaways

  • When choosing a WhatsApp Business Team Inbox solution, consider your business size, integration needs, and budget for the best fit.
  • Implementing unified WhatsApp Inbox solutions can lead to improved customer engagement, streamlined workflows, and efficient team collaboration.
  • ControlHippo tops the list of WhatsApp Team Inbox providers– thanks to its innovative capabilities, multi-account support, and affordable costs.

In this blog, we will explore the top 10 WhatsApp Team Inbox Providers– highlighting their key features, pros and cons, and pricings to help you make an informed choice for your business needs.

callhippo top 10 company logo
Expert Advice

"Implementing a WhatsApp Team Inbox solution is essential in today's digital landscape. It ensures efficient communication, streamlined workflows, and enhanced customer engagement. Whether you are a small startup or a large enterprise, this solution helps you big time. However, make sure you consider your business requirements as well as the solution's technical aspects before investing in one."

Let’s get started without further ado!

10 Best WhatsApp Business Team Inbox Solutions in 2023

The following WhatsApp Team Inbox solutions are the most preferred choices by businesses and individuals in 2023. Let’s examine their technical and non-technical aspects to find the best fit for your business.

How we select and analyze these tools?

Our selection process for [WhatsApp Team Inbox Providers] is conducted by carrying out thorough research and scrutiny. These tools are selected based on usability and satisfaction factors, which include features, ease of use, ratings, and reviews from SoftwareSuggest, G2, and Capterra. We are committed to helping businesses make informed decisions to enhance their operational efficiency and productivity.

1. ControlHippo

ControlHippo WhatsApp Team Inbox Solution

ControlHippo is an all-in-one WhatsApp team inbox solution tailored for sales, support, service, and marketing teams. It excels in efficiently managing multiple WhatsApp accounts while seamlessly integrating with CRM systems and other necessary tools. Also, this WhatsApp Business app empowers teams to deliver exceptional customer experiences through features like auto responses, task automation, and more.

ControlHippo Features

  • Multi-account management
  • Integration with CRM and other tools
  • Automated responses
  • Task automation
  • Detailed analytics


  • Help you enhance team collaboration.
  • Offers time-saving automation features.
  • Provide in-depth analytics for data-driven decisions.


  • Require some learning curve to use advanced features.
  • The provider needs to work on the UI since the present one looks a bit ordinary.

ControlHippo Plans & Pricing

  • ControlHippo Free Trial: 10 days
  • ControlHippo offers a single plan at a cost of $20 per user per month. However, this plan includes all features– both basic and advanced.

2. is one of the leading AI-powered WhatsApp Business Team Inbox platforms, taking customer communication to new heights. It unifies customer conversations across instant messaging, web chat, and email– making it an ideal choice for tech-savvy organizations. Furthermore, with robust analytics and integration capabilities, is the go-to solution for marketeers, sellers, and support teams. Features


  • Empowers tech-savvy organizations with advanced AI capabilities.
  • Seamlessly integrates with multiple messaging channels.
  • Personalized interactions for enhanced customer satisfaction.


  • May require some training to leverage AI capabilities.
  • Customization options may be complex for novice users. Plans & Pricing offers the following pricing options:

  1. Free Trial: 14 days
  2. Team Plan: $70/month (For up to 10 users)
  3. Business Plan: $249/month (For up to 25 users)
  4. Enterprise Plan: Custom pricing

More From Our Blog: 14 Best WhatsApp Marketing Software in 2023

3. 360Dialog


360Dialog is another leading  performance marketing solution designed for enterprises interested in enhancing customer relationships through WhatsApp. From newsletters to marketing automation, it offers a suite of innovative features. Additionally, access to closed betas, reliable support, and hosting options further strengthen its position as an enterprise-grade WhatsApp team inbox provider.

360Dialog Features


  • Offers comprehensive performance marketing solutions.
  • Provides highly available support with various enterprise packages.
  • Enables precise customer retargeting through WhatsApp.


  • May require a learning curve for comprehensive utilization.
  • Advanced features are included only in higher pricing tiers.

360Dialog Plans & Pricing

  • 360Dialog Free Trial: No information available on the provider’s website.
  • 360Dialog WhatsApp Business Team Inbox solution does not offer fixed pricing options. Get in touch with their team for a custom quotation.

4. WhatsApp Business Team Inbox solution redefines team communication via the official WhatsApp Business API. It enables seamless messaging, customization, and integration– allowing businesses to efficiently connect with their audience. Furthermore, with features like auto responses, task automation, and easy integration with HubSpot and Zapier, ensures a tailored approach to customer interactions. Features

  • WhatsApp Business API integration
  • Customization options
  • Auto responses & task automation
  • Integration with HubSpot & Zapier
  • One WhatsApp number for multiple users


  • Simplifies communication through the official WhatsApp API.
  • Enables customization and integration with existing software.
  • Allows multiple users to operate from a single WhatsApp number.


  • The platform offers only basic features, making it irrelevant for businesses with complex requirements.
  • Integration with some platforms may need additional configuration. Plans & Pricing offers the following pricing options:

  1. Free Trial: No information available on the provider’s website.
  2. 360dialog Plan: €49/month
  3. Professional Plan: €99/month
  4. Partner Plan: Custom pricing

5. Wati

The next name on our list of “Best WhatsApp Team Inbox” is Wati. Wati empowers businesses to personalize and automate marketing, sales, service, and support through the WhatsApp Business API platform. Additionally, this solution streamlines communication, enabling businesses to connect with their audience in a meaningful way.

Wati Features

  • WhatsApp Business API platform
  • Automated marketing & sales
  • No code chatbot
  • Custom notifications
  • Customer segmentation


  • Automates various facets of business communication on WhatsApp.
  • Personalized interactions for improved customer engagement.
  • Enables targeted marketing through customer segmentation.


  • The solution is not ideal for small businesses and startups because of its complexity.
  • Extensive customization may necessitate additional resources.

Wati Plans & Pricing

Wati WhatsApp Business Team Inbox solution offers the following pricing options:

  1. Wati Free Trial: 7 days
  2. Growth Plan: ?2,499/Month
  3. Pro Plan: ?5999/Month
  4. Business Plan: ?16,999/Month

Note that these costs are for monthly subscriptions. However, if you prefer an annual subscription, you get 25% off on these prices.

Also Read: 5 Best WATI Competitors in 2023

6. TimelinesAI

TimelinesAI is the go-to WhatsApp management solution for businesses handling multiple numbers. Offering 360° visibility into each of the interactions, it integrates seamlessly with CRMs and other tools. Moreover, features like one-click integrations, multi-number WhatsApp shared inbox, and bulk message sending help you– the businesses, enhance team efficiency.

TimelinesAI Features

  • 360° visibility across interactions
  • WhatsApp to CRM integrations
  • Multi-number support
  • Bulk message sending
  • Integration with Zapier and Webhooks


  • Offers comprehensive visibility into WhatsApp interactions.
  • Seamless integration with CRM systems and other popular tools.
  • Allow bulk sending for efficient and quick communication.


  • May not be suitable for businesses with a single WhatsApp number.
  • Advanced features may require technical expertise.

TimelinesAI Plans & Pricing

  • TimelinesAI Free Trial: 10 days
  • Timelines WhatsApp Business Team Inbox solution offers multiple pricing options for its users, both on a monthly and annual subscription basis. Visit its website to gain a better understanding of these plans and what they offer.

7. DelightChat

The 7th solution on our list of “Best WhatsApp Team Inbox” is DelightChat. DelightChat simplifies omnichannel customer support by unifying interactions from WhatsApp, Instagram, Facebook, Email, and Live Chat into one intuitive dashboard. Additionally, with automation features for abandoned cart recovery and order notifications, DelightChat is a powerful tool for businesses.

DelightChat Features

  • WhatsApp API
  • Shared team inbox
  • Abandoned cart recovery
  • Order tracking notification
  • ROI analytics


  • Offers a unified dashboard for efficient customer support.
  • Allow easy WhatsApp marketing for sales growth.
  • Omnichannel support for comprehensive communication.


  • Pricing may not be budget-friendly for smaller businesses.
  • Some advanced features might require additional setup.

DelightChat Plans & Pricing

Delightchat offers the following pricing options:

  1. DelightChat Free Trial: 14 days
  2. Startup Plan: $49/Month + WhatsApp charges
  3. Scale Plan: $99/Month + WhatsApp charges
  4. Growth Plan: $299/Month + WhatsApp charges

8. Engati

Engati WhatsApp Team Inbox offers an enterprise-grade conversational AI platform powered by eSenseGPT. Using this platform, businesses can drive superior customer experiences through chatbots, live chat, campaigns, and more. Also, with a focus on lead generation, conversion optimization, and multi-channel engagement, Engati empowers businesses to enhance customer interactions across various touchpoints.

Engati Features

  • Conversational AI
  • Multilingual Chatbot
  • Omnichannel engagement
  • Gen-AI chatbot
  • Multi-channel support


  • Advanced conversational AI for superior customer experiences.
  • Lets you design automated campaigns for marketing and sales efforts.
  • Multi-channel support for holistic communication.


  • Advanced AI features may require training.
  • Pricing may not be suitable for all businesses.

Engati Plans & Pricing

  • Engati Free Trial: No information provided.
  • Engati offers three pricing options: Standard, Enterprise, and Partner. However, none of these plans have a fixed pricing structure. Contact their team to receive a customized quote.

Also Read: How to Use WhatsApp for Customer Support? [9 Effective Tips]

9. Sendbee

Sendbee WhatsApp Business Team Inbox facilitates seamless team collaboration on WhatsApp messages. It empowers team members to efficiently view and respond to customer messages, assign conversations, and even create bots. This solution is primarily designed for businesses looking for an easy approach to managing their WhatsApp communications and ensuring no message is left unattended.

Sendbee Features

  • Team inbox
  • WhatsApp Business API
  • Contact and message management
  • Bot Creation
  • Automated conversations


  • Help you streamline message management.
  • Easy conversation assignment for accountability.
  • Lets you create bots to automate recurring, time-consuming activities.


  • Limited to WhatsApp messaging.
  • A very limited set of features make it unsuitable for businesses with complex requirements.

Sendbee Plans & Pricing

  • Sendbee Free Trial: No information provided.
  • Sendbee does not offer fixed pricing plans; rather, they have only customized plans. Contact their team to receive a personalized quote.

10. Helpwise

The last solution on our list of “Best WhatsApp Team Inbox” is Helpwise. Helpwise is a collaborative platform designed to better manage WhatsApp conversations along with customer queries made from various other channels. It provides a centralized hub for teams to work together efficiently. Additionally with features like tag-based organization and performance analysis, Helpwise ensures businesses can handle customer communication with ease.

Helpwise Features

  • Collaborative WhatsApp Management
  • Centralized Conversation Management
  • Multi-Channel Support
  • Tagging System
  • Performance Analysis


  • Facilitates effective collaboration for WhatsApp conversations.
  • Centralized management of multiple channels into a single screen.
  • Agent performance analysis for continuous improvement.


  • Does not offer advanced features for marketing campaigns.
  • Some businesses may find it more suitable for customer service rather than sales.

Helpwise Plans & Pricing

Helpwise offers the following pricing options:

  1. Free Trial: 7 days
  2. Standard Plan: $12/User/Month
  3. Premium Plan: $23/User/Month
  4. Advanced Plan: $35/User/Month


Choosing the right WhatsApp shared inbox provider is crucial for enhancing team collaboration, improving customer communication– and ultimately growing your business. Each of the 10 WhatsApp Business Team Inbox solutions mentioned above offers unique features and capabilities, catering to different business needs and sizes. Consider your specific requirements, budget, and integration needs when making your decision.

Updated : April 30, 2024

subscribe image
Let’s Stay in Touch

Subscribe to our newsletter & never miss our latest news and promotions.

people subscribed +21K people have already subscribed
Share This